The following standard terms and conditions apply to all bookings for, and attendance at, the AIR SERVICE WORLD CONGRESS Event due to be held 17-19 July 2023 in Oakland, CA.
In these Conditions:-
1.1. the following words and expressions have the following meanings:-
“Booking” Your booking with Us to attend the Event;
“Booking Form” the online booking form completed by You to book Your place at the Event;
“Conditions” the terms and conditions upon which We will organise and hold the Event,
and to which Your Booking is subject, as set out in this document, together with any special conditions set out on the Booking Form;
“Contract” the contract between Us and You for Your attendance at the Event;
“Delegates” the Persons You register to attend the Event on Your behalf as shown on the Booking Form;
“Event” The AIR SERVICE WORLD CONGRESS Event to be held in Oakland, CA, USA 17-19 July 2023;
“Fees” the total fees payable to Us for Your attendance at the Event as shown on the Booking Form;
“Early Bird Rate” the discount offered before the full registration fee comes into effect.
“Force Majeure Event” as defined in Condition 7.2;
“Non Paying Delegates” airlines, tour operators, and online intermediaries;
“Paying Delegates” all Delegates other than Non Paying Delegates;
“Person” an individual, body corporate, limited liability partnership, governmental body, economic entity or any entity having a separate legal personality;
“Us” “We”, “Our” Global Travel Investment Limited (CRN 7058484);
“You”, “Your” the Person who enters into the Contract with Us.
1.2. the singular includes the plural and vice versa, and words importing one gender include all genders.
1.3. headings are for ease of reference only.
2.1. All Bookings are made subject to these Conditions.
2.2. Only these Conditions shall apply to the Contract, and shall override any other terms, conditions or warranties You may seek to impose. Attendance at the Event is conclusive evidence of Your acceptance of these Conditions.
2.3. Any variation to these Conditions shall not apply unless agreed in writing by Us.
2.4. You confirm that the Person who signs or completes the Booking Form on Your behalf is duly authorised and empowered so to do, and We are under no obligation to enquire as to the status or authority of such Person to contract on Your behalf.
2.5. Completion of the Booking Form is an offer by You to attend the Event, but the Contract has not been formed until We have accepted Your Booking by email confirmation.
2.6. Fees are payable either on completion of the Booking Form, or otherwise as notified to You by Us, but in all cases, Fees must be paid in full prior to attendance of the Event.
3. THE EVENT
3.1. We are providing this Event in good faith and cannot accept liability for no shows, cancelled meetings or directory omissions. All information is correct at the time of going to press.
3.2. Priority scheduling is reserved for the Delegates that register before 1st of February 2023.
3.3. We cannot guarantee the number of attendees to be present at the Event. Any mention of the likely number of potential attendees is purely an estimate and not a warranty. You acknowledge You have placed no reliance on any such information.
3.4. It is Your responsibility to ensure Your Delegates attend the Event. We cannot be responsible for any failure on the part of any of Your Delegates so to do.
3.5. We are not responsible for, or liable in respect of, any third party services provided in connection with the Event, such as (by way of example only and not limited to) catering, hospitality, lighting, internet services or connections or security.
3.6. Whilst We shall use reasonable endeavours to ensure that publicised participants attend the Event, and that You are able to meet with such participants. We cannot be liable if any such publicised participant does not actually attend the Event, for any reason. We will use reasonable endeavours to procure the services of alternative participants if We are made aware of any non-attendance in sufficient time.
4.1. If You wish to change the identity of any of Your Delegates prior to the opening of the Event, You may do so by sending Us an email at [email protected], but We cannot guarantee to make any such changes or include the substituted Delegates in the Event’s official directory.
4.2. You confirm that by providing contact details on the Booking Form, Your Delegates have each given their permission to being contacted by Us (by post, email or phone) for communications and marketing purposes relating to Air Service World Congress and/or future events or services sponsored or organised by Us. Any Delegate may opt out of receiving such marketing material from Us at any time by emailing Us accordingly.
5. CANCELLATION OF BOOKING
5.1. By registering before the 31st of January 2023, Delegates reserve the right to cancel registration at no charge. Such cancelations of Bookings can be made via email addressed to Our CEO Mr. Mike Howarth and sent to [email protected]
5.2. A charge of 100% of the Fees will be made for cancellations made after the 31st of January 2023 (Paying Delegates only). Any cancellation made after the 31st of January 2023 will be treated as no-shows and no refund of Fees will be made.
5.3. Non Paying Delegates may cancel their registration maximum 30 days before the Event with a reasonable justification for withdrawing registration.
5.4. We reserve the right without any liability to withdraw any registration after confirmation or Booking by the Delegate.
6. NON PAYING DELEGATES
As Non Paying Delegates are attending free of charge, We ask that You take a minimum of 10 pre-arranged route development meetings with the airports and destinations which We have pre-arranged.
7. CANCELLATION OR POSTPONEMENT OF THE EVENT
7.1. We reserve the right in Our sole discretion to cancel, postpone or otherwise alter the date of the Event at any time prior to the advertised start date of the Event, for any reason.
7.2. Without prejudice to the generality of Condition 7.1, We may cancel the Event on account of any event beyond Our reasonable control, including (but not limited to) fire, flood, earthquake, epidemic or pandemic, terrorist threat or attack, governmental or regional lockdowns, forced cancellations, postponements or suspension by decree or instructions of government or other public bodies, or by the venue, hotel or similar organisation hosting the Event, their rules or regulations, military operations, strikes, lockout industrial action, third party contractor/supplier failure, civil riot, or act of God (“Force Majeure Event”).
7.3. If the Event is canceled and rescheduled by Us and at Our discretion, We shall immediately notify the Delegates in writing. All Bookings will be automatically carried over to the next event when it becomes available. In this case, please contact [email protected] for more information.
7.4. If the Event is completely cancelled (as opposed to being rescheduled), by Us, all Paying Delegates are eligible to claim a refund of the Fees. Refunds will be organised by Us as soon as reasonably practicable (in Our sole discretion).
7.5. In the event of postponement of the Event, We shall immediately notify the Delegates in writing. We shall notify the Delegates of the new dates when those become available. Delegate places will be automatically carried over to the revised date(s). The Contract will continue in full force, effect and the obligations of both Us and You shall apply to the Event on the new date(s). Alternatively, We will carry over the Fees paid to another event organised by Us in the future.
7.6. We carry absolutely no liability whatsoever for the costs of personal arrangements, including, without limitation, travel and accommodation incurred by Delegates as a result of cancellation or postponement of the Event. In case of the cancellation due to a Force Majeure Event, or at Our discretion, We bear no responsibility for any additional costs of Delegates. All such costs remain at Your own risk even if the Event is cancelled or postponed to new date(s)/location/year.
8.1. Transfer of Rights
You cannot transfer Your rights or obligations under this Contract without Our written permission.
8.2. Other Parties to the Contract
The Contracts (Rights of Third Parties) Act 1999 does not apply to this Contract. That means no one except You or Us can take action to enforce its terms but that does not affect the right that any third party might have apart from that Act.
All notices given under this Contract will be treated as delivered if they are properly addressed and sent by post to or email, in Our case, Our address shown in the Particulars, and in Your case, Your postal or email address, as also shown in the Booking Form.
8.4. Contract Documents
The documents that make up the Contract are the Booking Form and these Conditions. However, if You seek to rely on something which You can reasonably assume from the facts, You must give us written details and We reserve the right to accept or reject such an addition to the Contract.
8.5. Governing Law
The Contract is governed by English Law, and the English Courts will deal with any dispute arising under it.
8.6. Your Joint Liabilities
If You comprise more than one legal person, then Your liability is joint and several.
If any of the provisions of this Contract are held by any competent authority to be invalid or unenforceable, in whole or in part, the validity and enforceability of the other provisions shall not be affected thereby.
Global Travel Investments Ltd
82 King Street